About Company
Are you eager to launch your professional journey in a supportive, dynamic environment? Career.zycto is a forward-thinking staffing and recruitment agency dedicated to connecting top talent with rewarding opportunities across various sectors. We pride ourselves on fostering growth and providing a solid foundation for individuals starting their careers. For an Administrative Assistant (Entry Level), our firm offers invaluable exposure to diverse business operations and a collaborative culture where your contributions are genuinely valued. Join us and discover why Career.zycto is the perfect place to build your administrative expertise and make a real impact from day one.
Job Description
Career.zycto is actively seeking a bright, motivated, and highly organized individual to join our team as an Entry Level Administrative Assistant. This is an exceptional opportunity for someone looking to take their first step into a professional office environment, learn the ropes of administrative support, and grow within a supportive structure. We believe in nurturing talent and providing the tools and guidance necessary for career development. If you are detail-oriented, possess excellent communication skills, and are eager to contribute to a bustling team, we encourage you to apply.
In this pivotal entry-level role, you will be the backbone of our daily operations, ensuring everything runs smoothly. You will gain hands-on experience across various administrative tasks, working closely with different departments and truly understanding the inner workings of a dynamic recruitment firm. We’re not just looking for someone to perform tasks; we’re looking for someone who is keen to learn, proactive in problem-solving, and committed to contributing positively to our team culture. This position is ideal for someone who thrives on organization, enjoys interacting with people, and is ready to embrace new challenges daily. You will play a crucial role in maintaining efficient office operations, supporting our consultants, and ensuring a welcoming environment for candidates and clients alike. We offer a comprehensive onboarding program designed to equip you with all the knowledge and skills needed to succeed in this role and beyond.
Key Responsibilities
- Provide general administrative and clerical support including mailing, scanning, faxing, and copying to management and team members.
- Answer and direct phone calls, taking messages and providing information to callers as needed.
- Organize and schedule appointments, meetings, and interviews.
- Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
- Maintain organized filing systems, both electronic and physical.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Update and maintain office policies and procedures.
- Order office supplies and research new deals and suppliers.
- Maintain contact lists.
- Book travel arrangements.
- Submit and reconcile expense reports.
- Provide support to visitors.
- Act as the point of contact for internal and external clients.
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
Required Skills
- Proficiency in MS Office Suite (Word, Excel, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and planning skills.
- Attention to detail and problem-solving skills.
- Ability to multi-task and prioritize work.
- Professional demeanor and strong interpersonal skills.
- Eagerness to learn and adapt to new tasks and technologies.
- Ability to work independently and as part of a team.
Preferred Qualifications
- High school diploma; additional qualification as an Administrative Assistant or Secretary will be a plus.
- Some prior experience in an office setting (e.g., internship, part-time job, volunteer work) is beneficial but not required.
- Familiarity with office equipment (e.g., fax machine, printer, scanners).
- Bilingualism (English and French) is a strong asset.
Perks & Benefits
- Competitive hourly wage.
- Comprehensive health and dental benefits package.
- Paid time off and holidays.
- Opportunities for professional development and career advancement.
- Mentorship program for entry-level professionals.
- Collaborative and supportive team environment.
- Convenient office location in Charlesbourg, Quebec City.
- Employee assistance program.
How to Apply
Interested candidates are invited to submit their resume and a brief cover letter outlining their suitability for this entry-level role. Please ensure your application highlights your organizational skills and eagerness to learn. Click on the application link below to apply directly.
