About Company
Career.zycto offers a unique opportunity to contribute to vital public sector efficiency in Machakos County. We are a dynamic organization dedicated to excellence in information management and operational support for government bodies. Joining us means becoming part of a team that champions meticulous record-keeping, ensures compliance with national standards, and streamlines access to critical data. For a Government Records Officer, Career.zycto is an environment where your expertise in information governance will be instrumental, directly impacting service delivery and transparency within the community. We foster a culture of precision, accountability, and continuous improvement, empowering our professionals to make a tangible difference in public administration.
Job Description
Are you a meticulous and dedicated professional with a passion for organized information and public service? Career.zycto is seeking a highly competent Government Records Officer to join our team in Machakos County, Kenya. This pivotal full-time role involves managing, maintaining, and safeguarding critical government records, ensuring their integrity, accessibility, and compliance with all relevant national laws and regulations. As a Government Records Officer, you will be at the heart of our efforts to enhance transparency, efficiency, and accountability within public administration. Your expertise will directly support various government departments by ensuring that vital information is accurately cataloged, securely stored, and readily retrievable when needed.
This position demands a keen eye for detail, a strong understanding of records management principles, and an unwavering commitment to confidentiality and data security. You will be instrumental in implementing best practices for document control, archiving, and digital records transformation. You will collaborate closely with various stakeholders to ensure that record-keeping policies are understood and adhered to, playing a critical role in upholding governmental standards. The successful candidate will navigate complex information systems, manage both physical and digital archives, and contribute to the ongoing modernization of record management practices.
We are looking for someone who thrives in a structured environment but can also adapt to evolving information governance landscapes. Your ability to organize, classify, and retrieve information efficiently will be paramount to the success of this role and our broader mission. Join us in making a significant impact on public service delivery by ensuring the seamless flow and preservation of essential governmental data. We offer a challenging yet rewarding environment where your skills in information governance will be highly valued and continually developed. If you are ready to apply your organizational prowess to a role that truly matters, we encourage you to apply today.
Key Responsibilities
- Manage, organize, and maintain both physical and electronic government records in accordance with established policies and legal requirements.
- Implement and monitor records retention schedules, ensuring timely archiving, retrieval, and disposal of documents.
- Ensure the integrity, confidentiality, and accessibility of all government records.
- Provide expert advice and support on records management best practices to various government departments and staff.
- Assist in the development and implementation of new records management systems, policies, and procedures.
- Conduct regular audits of record-keeping practices to ensure compliance with national legislation and internal guidelines.
- Respond to information requests from internal and external stakeholders, ensuring appropriate authorization and adherence to data protection laws.
- Safeguard sensitive information and comply with all security protocols.
- Participate in training and professional development related to records management and information governance.
- Contribute to the digitization and modernization initiatives for government records.
Required Skills
- Proven experience in records management or information administration, preferably within a government or public sector setting.
- Strong understanding of national records management legislation and best practices.
- Excellent organizational and time management skills with a meticulous attention to detail.
- Proficiency in using records management software and digital archiving systems.
- Demonstrated ability to handle confidential and sensitive information with utmost discretion.
- Strong communication and interpersonal skills, capable of liaising with various stakeholders.
- Ability to work independently and as part of a team.
- Problem-solving aptitude for identifying and resolving records management challenges.
Preferred Qualifications
- Bachelor's degree in Library Science, Information Management, Public Administration, or a related field.
- Certification in Records Management (e.g., CRM).
- Experience with electronic document management systems (EDMS) implementation.
- Knowledge of data protection regulations relevant to Kenya.
Perks & Benefits
- Competitive salary package.
- Comprehensive health insurance.
- Professional development and training opportunities.
- Opportunities for career growth within the public administration support sector.
- A supportive and collaborative work environment.
- Contribution to vital public service and community impact.
How to Apply
To apply for the Government Records Officer position, please click on the application link below. Ensure your resume highlights your relevant experience in records management and your commitment to public service. We look forward to reviewing your application.
