About Company
Looking for a dynamic environment where your organizational skills truly shine? Career.zycto is a rapidly growing consultancy firm dedicated to empowering businesses and individuals through bespoke talent solutions. We pride ourselves on fostering a collaborative culture that values efficiency, attention to detail, and proactive support. As a Part-Time Office Assistant, you’ll find a welcoming team eager to integrate your contributions, providing the foundational support that keeps our operations smooth and our client interactions seamless. Join us and become an indispensable part of a team committed to excellence and professional growth.
Job Description
Are you a highly organized, detail-oriented individual with a passion for administrative support? Career.zycto is seeking a proactive and enthusiastic Part-Time Office Assistant to join our thriving team in Thika, Kiambu County. This role is perfect for someone looking to contribute their skills in a professional setting while maintaining a flexible schedule.
As our Part-Time Office Assistant, you will be the backbone of our daily operations, ensuring that our office runs smoothly and efficiently. Your contributions will directly impact our team’s productivity and our clients’ satisfaction. You will be responsible for a diverse range of administrative tasks, from managing correspondence and maintaining meticulous records to assisting with day-to-day office management and supporting various departments. This isn’t just a role; it’s an opportunity to grow your administrative career, learn new skills, and become an integral part of a forward-thinking consultancy.
We are looking for someone who can anticipate needs, take initiative, and handle multiple tasks with grace and precision. Your ability to communicate effectively, both verbally and in writing, will be crucial in coordinating with team members and interacting with clients and visitors. If you thrive in an environment where your organizational prowess is valued and your contributions make a tangible difference, we encourage you to apply. This position offers a fantastic opportunity to gain valuable professional experience within a supportive and dynamic team.
At Career.zycto, we believe in fostering a positive and empowering workplace culture. You will be joining a team that values collaboration, mutual respect, and continuous improvement. We offer a flexible schedule that allows for a healthy work-life balance, making this an ideal role for students, caregivers, or individuals seeking meaningful part-time employment. Come make an impact with us and help shape the future of talent solutions in Kenya.
Key Responsibilities
- Manage incoming and outgoing communications, including emails, phone calls, and physical mail.
- Maintain and organize both physical and digital filing systems, ensuring easy retrieval of documents.
- Assist with scheduling appointments, meetings, and managing calendars for key personnel.
- Prepare, proofread, and format various documents, reports, presentations, and correspondence.
- Monitor and maintain office supplies inventory, placing orders as needed and managing vendor relationships.
- Provide comprehensive general administrative support to various departments and team members.
- Warmly greet and direct visitors and clients, ensuring a welcoming and professional office environment.
- Ensure the general cleanliness, tidiness, and presentability of the office space.
- Assist with basic data entry, record-keeping, and database management tasks.
- Handle sensitive information with the utmost discretion and confidentiality.
Required Skills
- Proven administrative or office support experience (at least 6 months).
- Excellent organizational and time management skills with an ability to prioritize.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong verbal and written communication skills in English and Swahili.
- Ability to work independently with minimal supervision and as part of a collaborative team.
- Exceptional attention to detail and accuracy in all tasks.
- High level of discretion and ability to handle confidential information appropriately.
- Proactive, resourceful, and problem-solving attitude.
Preferred Qualifications
- Diploma or Certificate in Business Administration, Office Management, or a related field.
- Familiarity with modern office management software and tools (e.g., Google Workspace).
- Basic understanding of accounting or bookkeeping principles.
- Previous experience in a fast-paced consultancy or professional services environment.
Perks & Benefits
- Flexible part-time working hours tailored to suit your availability.
- Opportunity for professional growth and skill development within a dynamic company.
- Supportive, collaborative, and friendly work environment.
- Gain valuable hands-on experience in professional office administration.
- Competitive hourly/monthly compensation for your contributions.
- Convenient central Thika location with easy access to amenities and public transport.
How to Apply
Interested candidates are encouraged to submit their application by clicking the link below. Please include a resume and a brief cover letter outlining your relevant experience and why you are the ideal fit for this Part-Time Office Assistant role at Career.zycto. We look forward to reviewing your application!
