About Company
Looking to kickstart your career in a supportive and dynamic environment? Career.zycto is a rapidly growing professional services firm dedicated to fostering talent and delivering exceptional results for our clients. We believe that a strong administrative foundation is crucial to our success, and we’re committed to nurturing new professionals. Here, an Office Coordination Assistant will find ample opportunities to learn, contribute meaningfully from day one, and grow alongside a team that values innovation and collaboration. Join us and become an integral part of an organization where your potential is recognized and developed.
Job Description
Career.zycto is seeking a motivated and highly organized individual to join our team as an Office Coordination Assistant. This entry-level position is perfect for someone eager to begin their professional journey and develop essential administrative skills in a fast-paced, supportive setting. As the first point of contact for many clients and visitors, you will play a crucial role in ensuring the smooth and efficient operation of our St. Albert office.
We are looking for someone with a proactive attitude, strong communication skills, and a keen eye for detail. While previous office experience is not required, a genuine interest in office administration and a willingness to learn are paramount. You will be responsible for a variety of tasks that support our professional staff, including managing incoming communications, organizing schedules, maintaining office supplies, and assisting with data entry. This role offers a unique opportunity to gain hands-on experience across multiple facets of office management and contribute directly to our team’s productivity and client satisfaction.
At Career.zycto, we are committed to employee growth and development. We will provide comprehensive training and mentorship to help you succeed in this role and beyond. You’ll work alongside experienced professionals who are passionate about their work and dedicated to creating a positive and collaborative workplace culture. Our ideal candidate will not only manage daily administrative tasks but also contribute to a welcoming office atmosphere. You’ll be instrumental in preparing for meetings, assisting with event coordination, and ensuring our workspace remains functional and presentable. This role requires someone who can juggle multiple tasks effectively, prioritize efficiently, and maintain a professional demeanor at all times. You’ll become proficient in various office software, learn best practices in record-keeping, and develop robust organizational strategies. If you’re a quick learner, enjoy interacting with people, and are looking for a role where your contributions are genuinely valued, then Career.zycto is the place for you to grow your career. If you are a natural problem-solver, thrive in an organized environment, and are excited about a career where you can make a tangible impact, we encourage you to apply. This position is a gateway to understanding the inner workings of a professional services firm and offers a solid foundation for future career advancement within the administrative field.
Key Responsibilities
- Manage incoming calls, emails, and visitors with professionalism and efficiency, directing inquiries as appropriate.
- Maintain an organized and tidy office environment, including common areas, meeting rooms, and supply closets.
- Assist with scheduling appointments, meetings, and maintaining calendars for key team members.
- Order and manage office supplies, ensuring adequate stock levels and cost-effective purchasing.
- Perform accurate data entry, filing, and document management tasks, both physical and digital.
- Support team members with various administrative tasks, including report preparation and presentation assistance.
- Coordinate outgoing mail and courier services, ensuring timely and correct dispatch.
Required Skills
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to work independently and as part of a collaborative team.
- High level of attention to detail and accuracy.
- Proactive and positive attitude with a willingness to learn.
- Strong interpersonal skills to interact professionally with clients and staff.
Preferred Qualifications
- High School Diploma or equivalent; post-secondary education in administration is an asset.
- Some prior experience in an office, customer service, or volunteer setting.
- Familiarity with basic office equipment (printers, scanners, multi-line phones).
- Desire to learn and grow within an administrative career path.
Perks & Benefits
- Competitive entry-level salary with regular performance reviews.
- Comprehensive health and dental benefits package.
- Generous paid time off and observed holidays.
- Opportunities for professional development, training, and mentorship.
- Supportive, inclusive, and collaborative work environment.
- Modern, well-equipped office facilities.
- Employee assistance program for personal and professional support.
How to Apply
Interested candidates are invited to submit their resume and a brief cover letter outlining their interest in this entry-level position. Please click on the application link below to apply for this job. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
