About Company
Career.zycto thrives on fostering an organized and efficient work environment, recognizing that precision and attention to detail are the bedrock of our success. We believe in empowering our team members, especially those starting their careers, with the tools and support needed to excel. For an entry-level Administrative Filing Assistant, this means a chance to immediately contribute to a vital function, learning invaluable organizational skills within a supportive team. Join a company that values your meticulousness and dedication, offering a clear path for professional growth and skill development in a dynamic setting.
Job Description
Are you meticulously organized, detail-oriented, and eager to kickstart your administrative career? Career.zycto is seeking a dedicated and enthusiastic Entry-Level Administrative Filing Assistant to join our growing team in Lorne Park, Mississauga. This is an incredible opportunity for someone with a strong work ethic and a desire to learn, offering hands-on experience in a professional office environment.
In this crucial role, you will be the backbone of our information management system, ensuring that all physical and digital documents are categorized, stored, and retrieved with utmost accuracy and efficiency. Your work will directly support various departments, helping to maintain seamless operations and providing essential access to critical information. We understand that this is an entry-level position, and we are committed to providing comprehensive training and mentorship to help you succeed and grow within our organization.
The ideal candidate possesses an innate ability to pay close attention to detail, a methodical approach to tasks, and a proactive attitude. You will be responsible for maintaining our filing systems, archiving old records, scanning documents, and assisting with general office duties. This role is perfect for someone who takes pride in creating order out of complexity and thrives in a structured yet friendly atmosphere. While previous office experience is a plus, your enthusiasm, reliability, and willingness to learn are what truly matter.
Join Career.zycto and become an integral part of a team that values precision, efficiency, and a positive collaborative spirit. We offer a supportive environment where your contributions are recognized, and your professional development is encouraged. If you’re looking for a stepping stone into the administrative world with a company that invests in its people, we encourage you to apply and begin your journey with us.
Key Responsibilities
- Organize and maintain physical and digital filing systems in accordance with company standards.
- Accurately file, store, and retrieve documents, ensuring easy access for team members.
- Scan, photocopy, and bind documents as required, maintaining high quality and accuracy.
- Assist with data entry and update databases with current and accurate information.
- Ensure the confidentiality and security of all sensitive documents and information.
- Archive old records and manage document retention schedules according to company policy.
- Assist with general office administration tasks, including mail distribution and supply management.
- Collaborate effectively with various departments to fulfill document requests efficiently.
- Identify and correct filing discrepancies to maintain system integrity and accuracy.
- Adhere to company policies and procedures regarding document management and data privacy.
Required Skills
- Excellent organizational and time management skills.
- High level of attention to detail and accuracy.
- Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to handle confidential information with discretion.
- Strong verbal and written communication skills.
- Proactive and self-motivated with a strong work ethic.
- Ability to work independently and as part of a team.
- Reliability and punctuality in all tasks and schedules.
Preferred Qualifications
- High school diploma or equivalent.
- Previous experience in an office or administrative setting (volunteer or part-time experience welcome).
- Familiarity with various filing systems (e.g., alphabetical, numerical, chronological).
- Basic knowledge of document management best practices.
- A post-secondary certificate or diploma in office administration or a related field.
Perks & Benefits
- Competitive hourly wage with opportunities for increases based on performance.
- Comprehensive health and dental benefits package after a probationary period.
- Generous paid time off and statutory holidays.
- Opportunities for professional development and career advancement within the company.
- Supportive and collaborative team environment fostering growth.
- On-site training and mentorship from experienced professionals.
- Convenient Lorne Park location with accessible public transit options.
- Employee assistance program for personal and professional support.
How to Apply
Interested candidates are invited to submit their resume and a brief cover letter outlining their suitability for this role. Please highlight your organizational skills and explain why you are interested in an entry-level administrative position. Click on the application link below to apply for the job.
