About Company
At Career.zycto, we believe that robust information governance is the bedrock of organizational success. We are a dynamic and forward-thinking organization dedicated to optimizing operational excellence through meticulous data handling and secure record-keeping. For a Records Manager, this means an environment where your expertise is not just valued but crucial to our strategic objectives. You will thrive here, leading initiatives to ensure our information assets are managed with integrity, accessibility, and compliance at the forefront. Join us to shape the future of our data architecture.
Job Description
Are you a meticulous and highly organized records management professional passionate about information governance and data integrity? Career.zycto is seeking a dedicated and experienced Records Manager to join our growing team in Brampton, Ontario. In this pivotal full-time role, you will be instrumental in overseeing the entire lifecycle of our organizational records, from creation and storage to retrieval and eventual disposition. You will play a critical role in developing, implementing, and maintaining robust records management systems, policies, and procedures that ensure compliance with legal, regulatory, and internal requirements. This position demands a strategic thinker with a keen eye for detail, excellent analytical skills, and a commitment to fostering a culture of efficient and secure information management across all departments. You will work to safeguard our institutional memory, protect sensitive data, and support our operational efficiency through streamlined access to vital information. This is an exciting opportunity to lead impactful change and contribute significantly to our continued success and strategic growth.
Key Responsibilities
- Develop, implement, and maintain comprehensive records management policies, procedures, and best practices in alignment with organizational goals and relevant legal/regulatory standards.
- Design and manage records classification schemes, retention schedules, and disposition procedures to ensure efficient and compliant record lifecycle management.
- Oversee the effective utilization of electronic document management systems (EDMS) and other records management tools, providing training and support to staff as needed.
- Conduct regular audits and assessments of records management practices to identify areas for improvement and ensure adherence to established policies and compliance frameworks.
- Provide expert advice and guidance to all departments on records management issues, including record creation, storage, retrieval, security, and access protocols.
- Manage the secure storage and retrieval of both physical and electronic records, ensuring data integrity, confidentiality, and accessibility for authorized personnel.
- Stay abreast of industry best practices, evolving technologies, and changes in records management legislation to ensure continuous improvement and compliance.
- Collaborate with IT, Legal, and other departments to integrate records management solutions with broader information governance initiatives and data security strategies.
- Lead initiatives for disaster recovery planning related to records and information assets, ensuring business continuity in unforeseen circumstances.
Required Skills
- Minimum 4 years of experience in records management or a related information governance role.
- Proven experience with electronic document management systems (EDMS) and records management software.
- Strong understanding of records management principles, best practices, and industry standards (e.g., ISO 15489).
- In-depth knowledge of relevant Canadian privacy legislation (e.g., PIPEDA) and other regulatory compliance requirements.
- Exceptional organizational skills and meticulous attention to detail.
- Strong analytical, problem-solving, and decision-making abilities.
- Excellent written and verbal communication skills, capable of training and advising staff at all levels.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and as part of a cross-functional team.
Preferred Qualifications
- Bachelor's degree in Library Science, Information Management, Archival Studies, or a related field.
- Professional certification such as Certified Records Manager (CRM) or Information Governance Professional (IGP).
- Experience in a similar industry (e.g., healthcare, finance, legal) with specific regulatory requirements.
- Familiarity with project management methodologies.
Perks & Benefits
- Competitive salary and comprehensive benefits package.
- Opportunities for professional development and continuing education.
- A collaborative and supportive work environment.
- Modern office space in a convenient Brampton location.
- Paid time off and holiday benefits.
- Employee assistance program.
How to Apply
Interested candidates are encouraged to submit their resume and a cover letter detailing their qualifications and experience. Please ensure your application highlights your expertise in records management and your alignment with the responsibilities outlined. We encourage you to click on the link below to apply for this exciting opportunity.
